The World Science Fiction Society

Minutes of the Business Meeting at ConJosé
Friday 30^th August to Sunday 1st September 2002

Index

Introduction

All three meetings were held in room B3 / B4 of the San José McEnery Convention Centre. The head table officers were:

Presiding Officer: Kevin Standlee

Deputy Presiding Officer: Kent Bloom

Secretary: Pat McMurray (Standing in for Cheryl Morgan)

Timekeeper: Seth Breidbart

Tech Support: Paul Kraus, Tim Szczesuil, William J Keaton

[Secretary: The debates in these minutes are not word for word accurate, but every attempt has been made to represent the sense of the arguments made. UK spelling is mostly used, because that's the way I spell. Names are deliberately chosen to be the informal versions. These minutes are complete and accurate to the best of my knowledge and recollection and are based on contemporary notes. Any other comments or notes I have will be marked in this fashion. Comments thus are purely informative and do not form part of the official text of these minutes. I apologise for the delay in completion of these minutes, which was largely due to the challenges of the labour market.]

Minutes completed: 27^th January 2003

Pat McMurray

Business Meeting Secretary

WSFS BUSINESS MEETING

Preliminary Business Meeting, Friday, August 30, 2002

The Chair called the meeting to order at 10:10. Attendance as recorded on the sign up sheets was 88. Kevin Standlee, in his twin roles as ConJosé Co-Chair and Business Meeting Chair apologized to Cheryl Morgan for the scheduling conflicts that prevented her acting as Secretary of the Business Meeting.

1. Committee Reports

1.1. Mark Protection Committee (Including Nominations for MPC)

MPC Report will be available tomorrow.

Rick Katze nominated Gary Feldbaum (Eastern).

Johnny Carruthers nominated incumbent members -Gary Feldbaum (Eastern), Sue Francis (Central), Stephen Boucher (Rest of World).

Doug Friauf nominated Lynn Anderson.

In order to be on the printed ballot, acceptance deadline is one hour after close of meeting. The agenda had said 6PM that day, but the Chair ruled that the Standing Rules overrode the Agenda. [SR6.1 authorizes the Secretary to set the deadline for submitting a nomination acceptance.]

1.2. Nitpicking & Flyspecking Committee

Report is attached: there was no submitted business. The Chair reappointed the Committee as previously constituted: Donald Eastlake III, Tim Illingworth and Kevin Standlee.

Alexis Layton asked what to do about any apparent conflicts in Continuing Resolutions. Chair advised emailing the Nitpicking & Flyspecking Committee at nitpick@wsfs.org

1.3. Worldcon Runners' Guide Editorial Committee

Sharon Sbarsky provided a verbal report.

• Apologies from Saul Jaffe for this absence.

• The 1998 / 1999 edition of the WRG has been reedited and htmlised and can be found at http://www.sflovers.org/wcrg/

• Ben Yalow will be encouraging volunteers to provide reports and updates to crg@sflovers.org

• Ben and Sharon want to stay on the committee, Saul wishes to resign.

Without objection, Chair appointed Sharon Sbarsky as Chair and authorised her to supplement membership at her authority.

1.4. Hugo Eligibility Rest of the World (HEROW) Committee

Ben Yalow presented the attached report.

1.4.1. Short Title: Throw a Blanket Over It

Andrew Adams: Has the committee had considered how the splitting of the BDP would affect HEROW?

Ben: No.

Winton Matthews: This is the second year in a row, could something be set up to do this automatically?

Chair: That would require a constitutional amendment.

Mark Olson: Business Meeting wants some more time to consider this matter.

Perianne Lurie: How does 3.1 Perpetual Motions impact on this – we could make publications eligible.

Chair: 3.1 doesn’t take effect until end of this meeting.

Alex von Thorn: Suggest we refer this back to committee.

John Lorentz: Point of Information: 3 books on Hugo list this year – how do we define “generally available”?

George Flynn: “Generally available” is not defined in constitution.

Chair: It is the Chair’s opinion we could refer this back to HEROW.

[The secretary notes that in 1987, under CH-1982-7, the Chair ruled that "generally available" means you can get it if you want it, not that there have to be copies for everyone who might want it. Tim Illingworth notes that this ruling related to convention publications, not commercial publications available in the real world. ]

Throw a Blanket Over It was passed without objection.

1.4.2. Short Title: We Need Another HEROW

Ben Yalow doesn’t wish to continue as Chair of HEROW, but does want HEROW to continue.

The resolution to continue the committee was passed without objection.

The Chair will announce his decision on the committee later in the meeting.

1.5. Formalization of Long List Entries (FOLLE) Committee

1.5.1. Extended Folly

Mark Olson: FOLLE had been chaired by Bruce Pelz, who is very much missed. Because of his death we don’t know who was on the committee.

The resolution to continue the committee was passed without objection.

Mark Olson was appointed as Chair of FOLLE, with George Flynn, Vince Docherty, Kevin Standlee, and Joe Siclari as members. The committee Chair was authorised to add members at his discretion.

2. Worldcon Reports

2.1 Past Worldcons and NASFiCs

2.1.1. ConAdian (1994)

Linda-Ross Mansfield: Written report follows.

2.1.2. L.A.con III (1996)

Richard Russell: Pointed out Y2K problem on report.

2.1.3. LoneStarCon 2 (1997)

No report.

Kent Bloom: Chair of next year’s Business Meeting should contact them.

Chair (in capacity as Chair of 2003 Business Meeting): OK.

[At SmofDiego in December the Chair and Secretary discussed this with Bill Parker, a representative of LSC2’s parent organization, ALAMO. Apparently they had not been aware they had not fully discharged their responsibilities, and will do so, now that this has been brought to their attention.]

2.1.4. BucConeer (1998)

2.1.5. Conucopia (1999 NASFiC)

Conucopia are not obliged to report, and will not be asked to again.

2.1.6. Aussiecon Three (1999)

Report to follow.

2.1.7. Chicon 2000

Report to follow.

2.1.8. The Millennium Philcon (2001)

Report to follow.

2.2. Seated Worldcons

2.2.1. ConJosé (2002)

Report to follow.

2.2.3. TorCon III (2003)

Attached.

Ben Schilling: What is the currency on TorCon II report?

Kent Bloom: Canadian dollars.

2.2.3. Noreascon 4 (2004)

Attached.

3. Business Passed On from The Millennium Philcon

3.1. Short Title: Perpetual Motions

Chair set ten minute debate time.

3.2. Short Title: The Long and Short of It

Chair set 30 minute debate time.

Genny Dazzo: When is panel scheduled?
[A panel discussion separate from the Business Meeting was scheduled on this item.]

Chair: 1PM in this room

Richard Russell: Are amendments in order at this point?

Ben Yalow: Under rule 1.2, no.

Richard Russell: Foreshadow motion to amend 90 minutes to 80.

Johnny Carruthers: Is this a lesser change?

Chair: Will decide tomorrow, but seems likely will be a greater change.

Alex von Thorn: Can we change time limit tomorrow?
Chair: Yes, by 2/3rds majority.

Ben Yalow: Is it in order, at this time, to introduce a motion that it is the sense of this meeting that any change is a greater change?

Chair: Yes, that is a resolution, not an amendment and could be passed here.

Ben Yalow: Move the adoption of a resolution, “Resolved, That it is the sense of the meeting that any change in the motion The Long and the Short of It is a greater change.”

Kent Bloom: The Chair’s ruling is incorrect, this is a subsidiary motion and doesn’t make sense without the main motion.

Kent Bloom Appealed the Chair’s ruling.

[The Chair momentarily withheld action on the appeal to answer parliamentary inquiries.]

Mark Olson: Would a resolution stating that it is the sense of the meeting that any change to the main motion is a greater change be binding on the chair?

Chair: No, not legally, but maybe morally.

Ken Katz: Is it binding on the main meeting?

Chair: No.

Motion: Should the Chair’s ruling that Mr Yalow’s motion is in order be sustained?

Kent Bloom (A): No life without main motion.

Seth Breidbart (F): It is in order for this session to pass any motion about what we believe.

Glenn Glazer (A): Future communication between business sessions.

Ben Yalow (F): Not phrased so as to be binding on future, just information.

Motion passed many to few, chair’s ruling sustained. Mr Yalow’s motion is therefore in order and was considered.

Resolution: Resolved, That it is the sense of the meeting that any change in the motion The Long and the Short of It is a greater change would not be a lesser change.

Ben Yalow (F): Core changes such as time boundaries, other category-affecting matters will be a greater change. Only a really tiny technical change could be a lesser change.

Winton Matthews: Explain greater / lesser changes.

Leslie Turek: Could new amendments be passed after main motion passes, with new amendments ratified next year?

Chair: Yes, there is precedent: Chair is likely to allow such subsequent new motions.

Gary Feldbaum: Change is immediate, effect can be delayed. [Secretary: This means that a ratified constitutional amendment becomes part of the constitution the moment it is ratified, though it does not take effect until later.]

Seth Breidbart: Amend motion to “not a lesser change”.

Alex von Thorn: Parliamentary inquiry: Would it be in order to re-empanel BDP committee?

Chair: Yes.

Alex von Thorn: On Sunday?

Chair: Yes.

Richard Russell: Precognition of merits of debate.

Resolution as amended passed.

Mark Olson: Program Book page 117 shows incorrect Business Passed On.

[Secretary: In the version of Perpetual Motions printed in the Program Book, it appeared as if the whole of Section 3.2.2 was to be deleted, rather than just the final sentence. The version printed in these minutes is correct.]

4. New Business

5. Site Selection Business

6. Adjournment

Meeting adjourned at 11:30.

WSFS BUSINESS MEETING

Main Business Meeting, Saturday, August 31, 2002

The Chair called the meeting to order at 10:16. Attendance as recorded on the sign up sheets was 121.

1. Committee Reports

1.1. Mark Protection Committee (Including Nominations for MPC)

Ballots were distributed and voted on. Lynn Anderson (Central), Stephen Boucher (RotW) and Sue Francis (Central) were elected. Without objection, the ballots were ordered destroyed.

Voting was as follows:

The chair commended the tellers for their work.

1.4. Hugo Eligibility Rest of the World (HEROW) Committee

Chair will announce committee tomorrow.

3. Business Passed On from The Millennium Philcon

3.1. Short Title: Perpetual Motions

Linda Deneroff: Specific works or blanket holdover?

Chair: General intent is blanket, but we cannot bind hands of future.

Bob Daverin: Calendar year or convention year?

Chair ruling: Calendar year.

Ben Yalow: Clarifies fact that what we do is unquestionably constitutional.

John Lorentz: Why change constitution if we can do it anyway?

Perianne Lurie: Additional benefit – works are eligible in year of US publication, rather than just year following publication overseas.

Andrew Adams: Avoids unnecessary debate during Business Meeting.

Michael Nelson: Does this apply to BDP?

Chair: Yes.

Struan Judd: Allows English publications twice.

David Ratti: Is a lesser amendment in order?

Chair: You could foreshadow it.

David Ratti: In 3.2.Y reword as “it received sufficient nominations to appear appeared on final ballot”

Chair: Later [Secretary: Amendment was never actually submitted.]

Linda Deneroff: Is a foreign language work also eligible when first published in English?

Chair: Yes.

Glenn Glazer: Japanese language, English Subtitles?

[Secretary: While this query was never formally answered the Secretary is of the opinion that the Business Meeting felt that English subtitles didn’t make a work less foreign.]

Motion passed many to few on a vote by show of hands, and becomes part of the Constitution, taking effect at the end of ConJosé.

3.2. Short Title: The Long and Short of It

Neil Rest: Point of Order: Chair should expedite not star in meeting.

Chair: Chair is chastised and apologises.

[Chair: This was in reaction to Chair’s theatrics in introducing the motion.]

Seth Breidbart: Is a motion to limit length of individual speeches in order?

Chair: Yes.

John Lorentz (F): Committee feels that:

• Dividing is good, there are sufficient items of worth.

• Should stick to individual episodes.

• Chose 100 minutes, changed to 80 minutes.

• There were several examples this year of TV and film. 94% of voters expressed a preference in BDP, 16 different series were nominated.

Struan Judd: Move to limit speeches to two minutes.

Richard Russell: Move to amend limits to three minutes.

John Barclay: 90 seconds.

Ben Yalow: Move the previous question, using blanks.

Passed – 90 seconds filled the blank.

[Secretary: Meeting then attempted to proceed as if the motion to limit individual speeches had itself been passed, rather than just a decision taken on the length of the time limit.]

Ben Yalow: Point of order: Didn’t pass the motion.

Chair: Point well taken.

Motion to limit debate passed – debate time limited to 90 seconds per speech.

Ben Yalow (A): Counter argument: Are there really enough good items for 2 x BDPs?

Craig Miller (F): Yes.

Andrew Adams (A): Clarify, Ben.

Shaun Lyon: What about pilot episodes?

Chair: Judgement is based on running time and administrators have authority to decide.

Michael Nelson (A): Have to print the ballots in a smaller font size.

Alex von Thorn (F): 500 episodes, 60 movies.

Erik Olson (A): Sturgeon’s law.

Lew Walkoff (F): Only one TV episode on ballot, there were many others that were good.

Chris Edwards (A): Voters answered that.

Chris Barclay (F): Not just TV and movies, BDP includes many other forms.

Rick Kovalcik: Call the question.

After taking a show of hands of those people who still wanted to speak, the motion to close debate passed.

Motion passed 96 to 26 and becomes part of the constitution, taking effect at the end of ConJosé.

Andrew Adams: Point of Inquiry: Could motion be reconsidered if people left the meeting?

Chair: Yes, those who voted in favour of ratification could do that.

Ben Miller: Move to reconsider the previous ballot.

[Chair: What Mr Miller is doing here is known as ‘spiking’ the motion to Reconsider by moving it quickly and disposing of it. Once the motion to Reconsider has been ‘spiked’, the original matter – in this case The Long and Short of It motion – cannot be legally touched again.]

John Lorentz: Call the question. [On the reconsideration.]

Chair: A motion to Close Debate is out of order; nobody has yet spoken to the question.

Seth Breidbart: Point of Order: Motion to Reconsider was dilatory, not intended to pass, by someone who does not favour it.

Chair: Not dilatory: that’s a matter of opinion

Carol Alves (F): There was an error in counting the affirmative votes on the vote just taken.

Mark Olson (A): The Business Meeting has deliberately refrained from using this type of motion, this kind of parliamentary crap.

Todd Dashoff: Call the question

This passed: debate on the motion to Reconsider was closed.

Seth Breidbart: Point of Inquiry: If reconsideration motion passes, what would be the debate time limits on the main motion? [The Long and the Short of It]

Chair: Excellent question. Setting a precedent – chair’s opinion is that we refresh the question and revisit the time limits.

[Chair: Upon further review, the Chair finds that this ruling is wrong. Per the WSFS Parliamentary Authority, when a motion is Reconsidered on the same day as it originally was considered, the debate picks up where it left off, and exhausted debate remains exhausted. It is only if the motion is reconsidered on the subsequent day that its debate time is refreshed, but that is because any motion that comes up for a second day of debate gets its debate time refreshed.]

Motion to reconsider failed unanimously.

Struan Judd: Move to commend the Business Meeting for behaving itself.

Motion passed without objection.

Richard Russell: Is it in order to propose amendments to motions before the end of the meeting?

Chair: Chair’s ruling is that amendments to the Constitution become part of the Constitution at the moment of ratification and that they are therefore subject to amendment as any other part of the Constitution.

Richard Russell: Foreshadow – elimination of 20 minutes as irrelevant, and reduce 90 minutes to 80 minutes at tomorrow’s meeting.

Chair: Remember, new amendments need 200 copies.

Skip Morris: Was there a report on the effect of the BDP split in last year’s Hugos?

Cheryl Morgan: No such request was made.

Seth Breidbart: Would this year’s Business Meeting be eligible for long form BDP, or the amendment debate by itself for short form BDP.

At this point, Torcon 3 Hugo Administrator Michael Nelson left the room.

Kent Bloom: Up to nominators.

5. Site Selection Business

Business Meeting commends ConJosé and Nitpicking and Flyspecking Committee for legible badges.

Chair (In capacity of ConJosé Co-Chair): That was largely thanks to Elaine Brennan.

Alex von Thorn: Will there be presentation time for future NASFiCs?

Chair: If required and if time allows.

Patrick Lasswell: Will there be visual representation of voting?

Chair: Maybe, but not very likely.

6. Adjournment

Meeting adjourned at 11:38

WSFS BUSINESS MEETING

Main Business Meeting, Sunday, September 1st, 2002

The Chair called the meeting to order at 10:10. Attendance as recorded on the sign up sheets was 94.

The Secretary thanked the newsletter for their help with preparing the Business Meeting documents.

5.1. Report of the 2005 Site Selection & Presentation by Winners

James Briggs made his report - Glasgow won with 917 out of 1,034 votes cast.

Chair commended the Site Selection Committee for its work.

Motion to destroy site selection ballots passed.

Vincent Docherty: Thanks to Jim Briggs for his work. Thanks to ConJosé committee and staff, site selection committee, head-table staff, members of the bid committee, Friends, helpers and agents. Also like to thank Glasgow Tourist Board and SECC, and Blars and our I5 in 05 opponents.
Kim Campbell sends her regards, she was too ill to travel.
We had 336 Friends, 1310 pre-supporters.
The name of the convention will be Interaction. It will be held between 4^th and 8^th August 2005.
Guests are Greg Pickersgill, Chris Priest, Robert Sheckley, Lars-Olov Strandberg and Jane Yolen.
Membership will be $0 for Friends who voted, $70 for voters, $50 for pre-supporters who voted.
Interaction hold Worldcon.org.uk with WSFS permission and their URL is http://www.interaction.worldcon.org.uk
Pat McMurray will be their Mark Protection Committee representative.

1. Committee Reports

1.1. Mark Protection Committee (Including Nominations for MPC)

Time and location of next committee meeting was announced.

1.4. Hugo Eligibility Rest of the World (HEROW) Committee

Committee was announced as Jim Mann (chair), Vince Docherty, Sharon Sbarsky, George Flynn, Mark Olson, Alex von Thorn, Gayle Surette, Paul Haggerty, Ben Yalow, Pam Fremon, Perianne Lurie. The committee Chair was authorised to add members to the committee at his discretion.

2. Worldcon Reports

2.1 Past Worldcons and NASFiCs

2.1.6. Aussiecon Three (1999)

A4 Worldcon bid in 07 was unsuccessful.

Ben Yalow: New income items should not be listed, only the reportable balance.

By unanimous consent, it was agreed that it was the sense of the meeting that future Worldcon reports should only contain reportable balances, not new income.

2.1.8. The Millennium Philcon (2001)

Todd Dashoff: Apologies for lack of written report, will forward it to Secretary.

[Secretary regrets to report that that this report was never received.]

2.2. Seated Worldcons

2.2.1. ConJosé (2002)

ConJosé thanks SCIFI for grant; Aussiecon Three, Chicon 2000 and The Millennium Philcon for pass along funds; and an anonymous donor for a donation of $2,000.

4. New Business

Winton Matthews: What happened to foreshadowed motion 3.2.1?

Dave Ratti: Decided not to proceed with it.

Chair: Will presume an objection to consideration on these new items.

4.3.1 Lesser Minutes

Object to Consideration fails – ten minutes allowed for debate.

Richard Russell (F): 20 minutes is never less than 18 minutes.

Alex von Thorn: It took years to agree this time, Move to refer to committee to report next year.

Kent Bloom (A): Doesn’t need a committee.

Seth Breidbart (A): How many Smofs does it take to determine whether 20 is less than 18?

Motion to refer to committee fails.

Kent Bloom (A): Parallel to other parts of the Constitution, we do change boundaries, so we should leave it as it is.

Todd Dashoff: Call the question.

Craig Miller: Move to Lay the Motion on the Table.

Motion to Lay on the Table passes (carrying the adhering motion to Close Debate with it.)

4.3.2 The Shorter of It

Object to consideration sustained by 2/3rds majority.

4.3.1 Lesser Minutes was taken from the table and the motion to close the debate was put.

Debate closed by 2/3rds majority.

The vote on the main motion was 42 in favour, 37 against.

The amendment is approved and will go forward to next year’s Business Meeting for ratification.

5. Site Selection Business

5.2. Reports by seated Worldcons

5.2.1. TorCon III (2003)

Peter Jarvis, Chair of Torcon 3: Fairmont Royal York is main hotel.

David Ratti: Are there coffee machines in room – Yes.

Robert Klein: Elevator situation – 10 + 2 elevators, huge lobby, will get elevators serviced.

Richard Lynch: Which hotel is connected to Convention Centre – Crowne Plaza.

Richard Russel: US / Canadian border – Schenkers, international customs broker.

Sharon Sbarsky: Hotel reservations – Jan 1st through Toronto housing organisation.

Winton Matthews: Sightseeing tours – Probably, if we get volunteers.

Johnny Carruthers: Will Bluejays be playing ? – Probably, schedule not printed yet.

5.2.2. Noreascon 4 (2004)

Deb Geisler, Chair of Noreascon 4.

There were no questions.

5.3. Presentation by future Worldcon bids

5.3.1. Presentation by bidders for 2006

Craig Miller, Chair LA06 bid.

Margene Bahm, KC06 bid.

Craig Miller: Anaheim Hilton, Marriott, Convention Centre, lots of experienced people, 60^th anniversary of Pacificon.

Margene Bahm: 30^th anniversary of KC’s Worldcon, brand new convention centre, seven main hotels, contingent contracts, Sheraton will probably be main hotel.

Patrick Molloy: Dates?

Craig Miller: Prior to Labour Day.

Margene Bahm: Labour Day.

Business Meeting Attendees: Chant of “Both, Both, Both.”

5.3.2. Presentation by bidders for years after 2006

Shouichi Hachiya – Nippon 07: Apologies for Chair’s absence, he just arrived that day. They have created a legal entity. Site will be Yokohama City, Pacifica, with the connected Intercontinental hotel. There are four other hotels, they will add Ryokun if requested. [Secretary: Ryokun are Japanese style hotels.]

Marah Searle Kovacevic: Hotel rates?

Shouichi Hachiya: Quoted a price in Yen which after discussion and calculation by the head-table staff and attendees was agreed to be on the order of $140-$150, roughly the same as the current rates at ConJosé.

Ben Miller: Smoking?

Shouichi Hachiya: Convention centre is non-smoking, but there are smoking areas in restaurants.

6. Adjournment

6.1. Adjournment Sine Die

The meeting adjourned sine die in memory of Bruce Pelz.

AGENDA FOR WSFS BUSINESS MEETING

Preliminary Business Meeting, Friday, August 30, 2002

1. Committee Reports

Committee reports may include motions. Motions made by committees consisting of more than one person need not be seconded.

1.1. Mark Protection Committee (Including Nominations for MPC)

The Mark Protection Committee will be meeting at 7:00pm on Thursday, August 29 in Convention Center Room H. A formal report is unlikely to be available until the Saturday Business Meeting at the earliest.

Nominations for the WSFS Mark Protection Committee are in order at the Preliminary Business Meeting. Nominees must accept nomination and indicate their current residence zone by 6:00pm. The Secretary has forms available for accepting nomination.

The members whose terms of office expire at this Worldcon are: Stephen Boucher (Rest of World), Gary Feldbaum (East), Sue Francis (Central). Due to zone residency restrictions, we can elect at most 1 people from the Western zone, 2 person from the Central zone, 1 person from the Eastern zone, and 3 people from the Rest of the World. Write-in votes are allowed, but write-in candidates must submit their consent to election by the close of balloting. (See the head table staff for a nomination acceptance form.)

1.2. Nitpicking & Flyspecking Committee

See attached report and separate Resolutions of Continuing Effect document.

1.3. Worldcon Runners' Guide Editorial Committee

No report received as of going to press.

1.4. Hugo Eligibility Rest of the World (HEROW) Committee

See attached report. The following resolutions are arising from the committee’s report:

1.4.1. Short Title: Throw a Blanket Over It

Moved, To extend for one year, based on limited availability, as authorized by section 3.4, the eligibility of all works that:

1: Would otherwise qualify for a "specific work" 2002 Hugo Award (sections 3.3.1 through 3.3.6 inclusive);

2: Did not receive sufficient nominations to appear on the Final Ballot for the 2002 Hugo Awards;

3: Have not been published in the USA as of 31 January 2002; and

4: Have not previously had their eligibility extended by resolution of WSFS.

This motion extends eligibility for the Hugo Award; therefore, it requires a 3/4 vote.

1.4.2. Short Title: We Need Another HEROW

(To be moved only if Throw a Blanket Over It is passed.)

Moved, To continue the Hugo Eligibility for the Rest of the World (HEROW) Committee as previously charged, with a new Chair and members appointed by the Chair of the Business Meeting, and with the Chair of the HEROW Committee authorized to add additional members to the committee.

Note that the current Chair of the HEROW Committee will not accept reappointment as Chair of the committee, although he will continue to work with the committee if it is renewed, because he has too many other things that tie up too much time.

1.5. Formalization of Long List Entries (FOLLE) Committee

There will be no report from the FOLLE committee due to the unfortunate death of its chairman, Bruce Pelz. The Business Meeting podium staff have submitted the following motion:

1.5.1. Extended Folly

Moved, To continue the Formalization of Long List Entries (FOLLE) Committee as previously charged, with a new Chair and members appointed by the Chair of the Business Meeting, and with the Chair of the FOLLE Committee authorized to add additional members to the committee.

2. Worldcon Reports

2.1 Past Worldcons and NASFiCs

2.1.1. ConAdian (1994)

No report received as of going to press.

2.1.2. L.A.con III (1996)

See attached report.

2.1.3. LoneStarCon 2 (1997)

No report received as of going to press.

LoneStarCon 2 has not made a report for several years, despite some $45,000 being technically unaccounted for. (LSC2 reported that it transferred the money to another organization, but the WSFS Constitution then requires that that organization make reports on the use of the money.) At The Millennium Philcon the Business Meeting resolved to inquire into the use of the money. It appears that no such inquiry has yet been made.

2.1.4. BucConeer (1998)

No report received as of going to press.

2.1.5. Conucopia (1999 NASFiC)

No report received as of going to press.

Note that Conucopia is not obliged to file a report under WSFS rules (it took place before the Constitutional Amendment requiring NASFiCs to make financial reports was passed), but space has been made available in the agenda should it wish to do so.

2.1.6. Aussiecon Three (1999)

No report received as of going to press.

2.1.7. Chicon 2000

No report received as of going to press.

2.1.8. The Millennium Philcon (2001)

No report received as of going to press.

2.2. Seated Worldcons

2.2.1. ConJosé (2002)

No report received as of going to press.

2.2.3. TorCon III (2003)

See attached report.

2.2.3. Noreascon 4 (2004)

See attached report.

3. Business Passed On from The Millennium Philcon

The following Constitutional Amendments were approved at The Millennium Philcon and are passed on to ConJosé for ratification. If ratified, they will become part of the Constitution at the conclusion of ConJosé.

3.1. Short Title: Perpetual Motions

Moved, To amend portions of Article III of the WSFS Constitution to regularize the current practice of extending an extra year of eligibility for the Hugo Award to works first published outside the USA, and to administer this change, as follows:

Delete the final sentence of section 3.2.2:

3.2.2: A work originally appearing in a language other than English shall also be eligible for the year in which it is first issued in English translation. A work, once it has appeared in English, may thus be eligible only once.

Insert the following after existing subsection 3.2.2:

3.2.x: The Business Meeting may by a 3/4 vote provide that works originally published outside the United States of America and first published in the United States of America in the current year shall also be eligible for Hugo Awards given in the following year.

3.2.y: A work shall not be eligible if in a prior year it received sufficient nominations to appear on the final Award ballot.

3.2. Short Title: The Long and Short of It

Moved, To amend portions of Article III of the WSFS Constitution to have the effect of splitting the existing Best Dramatic Presentation category into two categories, Long Form and Short Form, to regulate the administration of such categories, and for other purposes, as follows.

1. Strike out existing Section 3.3.6, "Best Dramatic Presentation."

3.3.6: Best Dramatic Presentation. Any production in any medium of dramatized science fiction, fantasy or related subjects which has been publicly presented for the first time in its present dramatic form during the previous calendar year.

2. Insert the following section after existing Section 3.3.5:

3.3.x: Best Dramatic Presentation, Long Form. Any production in any medium of dramatized science fiction, fantasy, or related subjects that has been publicly presented for the first time in its present dramatic form during the previous calendar year, with a complete running time of more than 90 minutes.

3. Insert the following section before existing Section 3.3.7:

3.3.x: Best Dramatic Presentation, Short Form. Any production in any medium of dramatized science fiction, fantasy, or related subjects that has been publicly presented for the first time in its present dramatic form during the previous calendar year, with a complete running time of 90 minutes or less.

4. Insert the following section after existing Section 3.2.5:

3.2.x: The Worldcon Committee shall not consider previews, promotional trailers, commercials, public service announcements, or other extraneous material when determining the length of a work. Running times of dramatic presentations shall be based on their first general release.

5. Insert the following section after existing Section 3.2.6:

3.2.x: The Worldcon Committee may relocate a dramatic presentation work into a more appropriate category if it feels that it is necessary, provided that the length of the work is within the lesser of twenty (20) minutes or twenty percent (20%) of the new category limits.

4. New Business

4.1. Resolutions

Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting.

4.2. Standing Rules Amendments

Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting. Standing rules amendments take effect at the conclusion of the 2002 Business Meeting unless given earlier effect by specific provision and a two-thirds vote. In all amendments, new text is shown in underline type and stricken text is shown in strikethru type.

4.3. Constitutional Amendments

Items under this heading have not yet received first passage, and will become part of the constitution only if passed at ConJosé and ratified at Torcon III. The Preliminary Business Meeting may amend items under this heading, set debate time limits, refer them to committee, and take other action as permitted under the Standing Rules.

5. Site Selection Business

5.1. Report of the 2005 Site Selection & Presentation by Winners

This item is scheduled for the Main Business Meeting on Sunday, September 1.

5.2. Reports by seated Worldcons

This item is scheduled for the Main Business Meeting on Sunday, September 1.

5.2.1. TorCon III (2003)

5.2.2. Noreascon 4 (2004)

5.3. Presentation by future Worldcon bids

This item is scheduled for the Main Business Meeting on Sunday, September 1.

5.3.1. Presentation by bidders for 2006

5.3.2. Presentation by bidders for years after 2006

If time permits.

6. Adjournment

6.1. Adjournment Sine Die

To be moved by the Business Meeting podium staff at the Sunday Business Meeting (or Monday if a Monday meeting is necessary):

Moved, That this meeting adjourn sine die in memory of Bruce Pelz.

AGENDA FOR WSFS BUSINESS MEETING

Main Business Meeting, Saturday, August 31, 2002

1. Committee Reports

Committee reports may include motions. Motions made by committees consisting of more than one person need not be seconded.

1.1. Mark Protection Committee (Including Nominations for MPC)

The nominees for the vacant MPC positions are: Lynn Anderson (Central), Stephen Boucher (Rest of World), Gary Feldbaum (East), Sue Francis (Central).

The election will be held today. Due to zone residency restrictions, we can elect at most 1 people from the Western zone, 2 person from the Central zone, 1 person from the Eastern zone, and 3 people from the Rest of the World. Write-in votes are allowed, but write-in candidates must submit their consent to election by the close of balloting. (See the head table staff for a nomination acceptance form.)

1.2. Nitpicking & Flyspecking Committee

This business was completed at the Preliminary Business Meeting, with the existing committee being reappointed.

1.3. Worldcon Runners' Guide Editorial Committee

This business was completed at the Preliminary Business Meeting, with Sharon Sbarsky appointed as new committee Chair.

1.4. Hugo Eligibility Rest of the World (HEROW) Committee

1.4.1. Short Title: Throw a Blanket Over It

This resolution was passed at the Preliminary Business Meeting.

1.4.2. Short Title: We Need Another HEROW

This resolution was passed at the Preliminary Business Meeting.

The Presiding Officer will announce the Chair and member of this committee.

1.5. Formalization of Long List Entries (FOLLE) Committee

This business was concluded at the Preliminary Business Meeting, with Mark Olson appointed as Chair to replace the late (and much missed) Bruce Pelz.

2. Worldcon Reports

2.1 Past Worldcons and NASFiCs

2.1.1. ConAdian (1994)

Written report should follow before close of meeting.

2.1.3. LoneStarCon 2 (1997)

No report received as of going to press.

Presiding Officer of next year’s Business Meeting was asked to pursue this.

2.1.5. Conucopia (1999 NASFiC)

No report received as of going to press.

As Conucopia was not required to present a report, no further requests will be made.

2.1.7. Chicon 2000

Written report should follow before close of meeting.

2.1.8. The Millennium Philcon (2001)

Written report should follow before close of meeting.

2.2. Seated Worldcons

2.2.1. ConJosé (2002)

Written report should follow before close of meeting.

3. Business Passed On from The Millennium Philcon

The following Constitutional Amendments were approved at The Millennium Philcon and are passed on to ConJosé for ratification. If ratified, they will become part of the Constitution at the conclusion of ConJosé.

3.1. Short Title: Perpetual Motions

Moved, To amend portions of Article III of the WSFS Constitution to regularize the current practice of extending an extra year of eligibility for the Hugo Award to works first published outside the USA, and to administer this change, as follows:

Delete the final sentence of section 3.2.2:

3.2.2: A work originally appearing in a language other than English shall also be eligible for the year in which it is first issued in English translation. A work, once it has appeared in English, may thus be eligible only once.

Insert the following after existing subsection 3.2.2:

3.2.x: The Business Meeting may by a 3/4 vote provide that works originally published outside the United States of America and first published in the United States of America in the current year shall also be eligible for Hugo Awards given in the following year.

3.2.y: A work shall not be eligible if in a prior year it received sufficient nominations to appear on the final Award ballot.

3.2. Short Title: The Long and Short of It

Moved, To amend portions of Article III of the WSFS Constitution to have the effect of splitting the existing Best Dramatic Presentation category into two categories, Long Form and Short Form, to regulate the administration of such categories, and for other purposes, as follows.

1. Strike out existing Section 3.3.6, "Best Dramatic Presentation."

3.3.6: Best Dramatic Presentation. Any production in any medium of dramatized science fiction, fantasy or related subjects which has been publicly presented for the first time in its present dramatic form during the previous calendar year.

2. Insert the following section after existing Section 3.3.5:

3.3.x: Best Dramatic Presentation, Long Form. Any production in any medium of dramatized science fiction, fantasy, or related subjects that has been publicly presented for the first time in its present dramatic form during the previous calendar year, with a complete running time of more than 90 minutes.

3. Insert the following section before existing Section 3.3.7

3.3.x: Best Dramatic Presentation, Short Form. Any production in any medium of dramatized science fiction, fantasy, or related subjects that has been publicly presented for the first time in its present dramatic form during the previous calendar year, with a complete running time of 90 minutes or less.

4. Insert the following section after existing Section 3.2.5:

3.2.x: The Worldcon Committee shall not consider previews, promotional trailers, commercials, public service announcements, or other extraneous material when determining the length of a work. Running times of dramatic presentations shall be based on their first general release.

5. Insert the following section after existing Section 3.2.6:

3.2.x: The Worldcon Committee may relocate a dramatic presentation work into a more appropriate category if it feels that it is necessary, provided that the length of the work is within the lesser of twenty (20) minutes or twenty percent (20%) of the new category limits.

4. New Business

4.1. Resolutions

No business has been presented under this category.

4.2. Standing Rules Amendments

No business has been presented under this category.

4.3. Constitutional Amendments

No business has been presented under this category.

5. Site Selection Business

5.1. Report of the 2005 Site Selection & Presentation by Winners

This item is scheduled for the Main Business Meeting on Sunday, September 1.

5.2. Reports by seated Worldcons

This item is scheduled for the Main Business Meeting on Sunday, September 1.

5.2.1. TorCon III (2003)

5.2.2. Noreascon 4 (2004)

5.3. Presentation by future Worldcon bids

This item is scheduled for the Main Business Meeting on Sunday, September 1.

5.3.1. Presentation by bidders for 2006

5.3.2. Presentation by bidders for years after 2006

If time permits.

6. Adjournment

6.1. Adjournment Sine Die

To be moved by the Business Meeting podium staff at the Sunday Business Meeting (or Monday if a Monday meeting is necessary):

Moved, That this meeting adjourn sine die in memory of Bruce Pelz.

AGENDA FOR WSFS BUSINESS MEETING

Main Business Meeting, Sunday, September 1st, 2002

1. Committee Reports

1.1. Mark Protection Committee (Including Nominations for MPC)

The Mark Protection Committee report is attached.

1.4.2. Short Title: We Need Another HEROW

The Presiding Officer will announce the Chair and member of this committee.

2. Worldcon Reports

2.1 Past Worldcons and NASFiCs

2.1.1. ConAdian (1994)

Written report should follow before close of meeting.

2.1.3. LoneStarCon 2 (1997)

No report received as of going to press.

Presiding Officer of next year’s Business Meeting was asked to pursue this.

2.1.8. The Millennium Philcon (2001)

Written report should follow before close of meeting.

2.2. Seated Worldcons

2.2.1. ConJosé (2002)

Written report should follow before close of meeting.

3. Business Passed On from The Millennium Philcon

4. New Business

4.3. Constitutional Amendments

4.3.1 Lesser Minutes

Moved, to amend the WSFS Constitution at Subsection 3.2.6A (ratified yesterday) by striking and inserting text as follows:

The Worldcon Committee may relocate a dramatic presentation work into a more appropriate category if it feels that it is necessary, provided that the length of the work is within the lesser of twenty (20) minutes or twenty percent (20%) of the new category limits boundary.

Rationale: 20 minutes will never be less than 18 minutes (20% of the 90-minute category boundary), and thus the wording proposed for deletion is mere surplusage and possibly confusing. Removing it will have no substantive effect.

4.3.2 The Shorter of It

Moved, to amend the WSFS Constitution at Subsections 3.3.6A: Best Dramatic presentation, Long From and 3.3.6B: Best Dramatic Presentation, Short Form (both ratified yesterday) by changing “90 minutes” to “80 minutes” wherever it occurs.

Rationale: As you can see from the supplemental green sheet, “Runtimes of Recent SF / F Films”, the current 90-minute boundary means that 39 of 128 (30%) of those movies would fall into the “Short Form” category and thus would have to be treated as exceptions to put them into the “Long Form” category where they could compete against other movies. The boundary should be realistic and not admit of too many exceptions. While the Hugo administrators could undoubtedly handle the penumbra (fudge zone) issues, having to be conscious of the runtime boundary imposes a needles extraneous concern on the Hugo nominators.

5. Site Selection Business

5.1. Report of the 2005 Site Selection & Presentation by Winners

5.2. Reports by seated Worldcons

5.2.1. TorCon III (2003)

5.2.2. Noreascon 4 (2004)

5.3. Presentation by future Worldcon bids

5.3.1. Presentation by bidders for