Appendix H: Agenda for the Sunday Business Meeting
Agenda for the Sunday Business Meeting
Called to Order
The meeting was called to order at 10:07 am.
5. Site Selection Business
Item 5.1 is a special order of business under Standing Rule 3 and must happen at the beginning of this meeting. Other items in this section, if they did not already happen at earlier meetings, will probably be postponed until the end of today’s meeting.
5.1. Report of the 2004 Site Selection & Presentation by Winners
Jordan Brown, site selection administrator for The Millennium Philcon, presented results. He thanked various persons for their assistance with the ballot and count. 2094 ballots were cast. The time of the count was around 130-150 minutes. The results were as follows:
|
Mail in |
Thurs |
Fri |
Sat |
Total |
|
|
Invalid |
12 |
||||
|
Boston |
264 |
170 |
307 |
455 |
1196 |
|
Charlotte |
151 |
72 |
223 |
386 |
832 |
|
No Preference |
9 |
3 |
4 |
14 |
30 |
|
None of the Above |
2 |
0 |
4 |
2 |
8 |
|
Rottnest Island |
1 |
1 |
2 |
||
|
Minneapolis in '73 |
1 |
1 |
2 |
||
|
ARUBA |
1 |
1 |
|||
|
Illegible |
1 |
1 |
|||
|
Neuw Amsterdam |
1 |
1 |
2 |
||
|
Blank |
1 |
3 |
4 |
||
|
Hogsmeade |
1 |
1 |
|||
|
NYC |
2 |
2 |
|||
|
95 in '95 |
1 |
1 |
|||
|
Total |
440 |
248 |
540 |
866 |
2094 |
|
Total with Preference |
419 |
244 |
535 |
849 |
2047 |
Total needed to win: 1024. Boston wins on the first ballot.
The Chair declared Boston the winner.
Deb Geisler made a presentation on behalf of the Boston bid. She announced that the convention will be called Noreascon 4, in keeping with previous Boston tradition. The Guests of Honor will be: Jack Spier and Peter Weston (fannish); William Tenn and Terry Pratchett (professional).
Progress Report #0 for Noreascon 4 was distributed.
Ms. Geisler announced that contracts had already been agreed with the Boston Marriott and Sheraton hotels. She then accepted questions from the floor.
Todd Dashoff asked how one could volunteer to work on the convention. There is a check box on the Noreascon 4 membership forms; people can email info@mcfi.org, or talk to Pam Freeman.
Tom Whitmore asked if the convention would offer an installment plan? Yes. They will also have online sales.
Louis Epstein asked if they will present Retro-Hugos? No decision has yet been taken on that.
Vicky Rosenzweig asked how long the initial rates were good for as she didn’t want to stand in line at the convention. The rates are good to Dec 31st.
Winton Matthews asked how many rooms were currently blocked. 1800, and the convention is looking for more.
Steve Francis asked when people will be able to book rooms? The con will work out a system about a year in advance. Bookings will start after that.
Linda Ross-Mansfield asked if they would be using a housing bureau? No.
Tom Beck asked why there was no artist Guest of Honor or Toastmaster. Ms. Geisler declined to comment.
5.2. Reports by seated Worldcons (Question Time)
5.2.1. ConJosé (2002)
Tom Whitmore was available to answer questions.
Andrew Adams asked when hotel booking forms would be available. Early January, possibly late December.
Winton Matthews as if the convention would arrange discounts with the Great America theme park. Tom aid they would look at doing it.
Steve Francis asked about airline discounts? None had yet been arranged, but the con will look into it.
Tom Beck asked how many members the convention currently had. Cindy Scott replied that before The Milllennium Philcon they had 2450, but now they had lots more.
Michael Siladi reminded the meeting that no one had moved to destroy the site selection ballots, and promptly did so. There being no objection, the site selection administrator was directed to destroy the ballots.
5.2.2. Torcon 3 (2003)
Peter Jarvis and his daughter were available to answer questions.
Tom Beck asked about the numbers of members. As at Progress Report #1 there were 2100 (1350 attending). Sales at The Millennium Philcon were about 191 attending plus others.
Winton Matthews asked about customs regulations for dealers travelling from the US to Canada. The convention has appointed a company to assist with this. A representative of the company was at The Millennium Philcon to talk to dealers. Dealers & artists will not need to post a bond.
5.3 Presentations by future Worldcon Bids (Question Time)
5.3.1. Presentation by bidders for 2005
KIM Campbell and Vince Docherty announced that they had filed their official bid papers. They gave a short presentation about their site, emphasizing that they now had proper meeting rooms with ceilings rather then a converted exhibition hall. The new Glasgow Science Centre has opened. Cheap university rooms will be available close to the site. Will still need to use some city center hotels. The train service is running again. A customs broker will be appointed to help dealers & artists. Discounted air fares will be negotiated.
Jim Briggs, the ConJosé site selection administrator, formerly accepted the bid papers filing.
Richard Russell asked whether the convention dates overlapped with those of the Edinburgh Festival. The convention will be held on the 1st weekend in August, which is a public holiday in Scotland. The Edinburgh Festival starts around the same time, and lasts much longer.
Rick Kovalcik asked of the bid would be holding a party that evening. No, the next party will probably be at Orycon.
Cheryl Morgan presented a bid for the M5 in ’05.
5.3.2. Presentations by bidders for years after 2005
This item was moved to end of agenda as it is only included if time is available.
1. Committee Reports
1.1. Mark Protection Committee
The Chair announced that the Mark Protection Committee will meet after the Business Meeting is the same room. Members of The Millennium Philcon were welcome to attend as observers.
4. New Business
4.1. Resolutions
4.1.2. Short title: Building a Folly
Bruce Pelz moved to create committee to maintain and verify the long list of Worldcon history, as published in Worldcon program books. The committee would be called the Formalization of Long List Entries (pronounced "folly"). The motion was formalized as:
Moved, to establish a committee to study the history of Worldcons and to produce a standard list of Worldcon historical information, with Bruce Pelz as chair, and the chair authorized to appoint additional members.
Mr. Whitmore asked if the committee would also formalize the historical list of Hugo winners.
Mr. Pelz said that he was happy to do so if the meeting wished it.
Mr. Whitmore moved to amend to replace "Worldcon historical information" with "Worldcon and Hugo Award historical information." The amendment was passed without objection.
The Motion was passed without objection.
5. Site Selection Business
5.3.2. Presentations by bidders for years after 2005
There being time available, the Chair called for anyone wishing to make presentations for future Worldcon bids.
5.3.2.1 Kansas City in 2006
Margene Bahm made a presentation on behalf of Kansas City in 2006. They have facilities. The date has been chosen because it will be the 50th anniversary of the 1956 Kansas City Worldcon.
Questions were asked about transport to Kansas City. Kansas City International airport is well within taxi range, and shuttles are available. Flights to KCI are plentiful.
Sharon Sbarsky asked about pre-supporter rates. They will be, $20, $25 for pre-opposing. There will be a jazz theme for pre-supporters at higher levels.
Dave Ratti asked which weekend had been chosen. Labor Day.
Seth Breidbart asked whether the subway closes on holidays? No.
Mr. Breidbart also asked if the members would use hospital bracelets for name badges? They would if they wanted.
Kevin Martin asked whether 24-point type would fit on hospital bracelets.
5.3.2.2 Los Angeles in 2006
Mr. Pelz presented the Los Angeles bid which would be at the usual Anaheim site.
Winton Matthews asked a room layout question. No space allocation had been decided as yet.
Someone asked how far Anaheim was from ConJosé. The Chair responded that it doesn’t matter because the site selection vote will not be at ConJosé. Anaheim is a long way from Toronto.
5.3.2.3 Japan in 2007
Representatives of the Japan bid made a presentation.
Kevin Martin asked about hotel rates. Japan is currently in recession and rates are relatively low, but this may not be the case in 07. Current rates are about $150.
Someone asked which city would be used. Tokyo, either the city center or the suburbs.
1. Committee Reports
1.4.2 We need another HEROW
The Chair announced that the members of the HEROW committee for the coming year would be: Ben Yalow (chair), Mark Olson, Saul Jaffe, Cheryl Morgan, Kevin Standlee, George Flynn, Helen Gbala (gbala@ameritech.net, 630-336-9982), Zanne Labonville, Vince Docherty, Pam Fremon, Alex von Thorn (avt@worldhouse.com, 416-879-3307), and Dalroy Ward.
6. Adjournment sine die
Johnny Carruthers moved to adjourn sine die at 11:00am. There being no objection, the meeting was adjourned.
Cheryl Morgan
Secretary