Appendix G: Agenda for the Saturday Business Meeting
Agenda for the Saturday Business Meeting
Presiding Officer: Donald Eastlake III
Parliamentarian/Deputy P.O.: Kevin Standlee
Secretary: Cheryl Morgan
Emergency Holographic Timekeeper: ‘Zanne Labonville
1. Committee Reports
Committee reports may include motions. Motions made by committees consisting of more than one person need not be seconded.
1.1. Mark Protection Committee (Including Nominations for MPC)
The Mark Protection Committee meeting on Friday was inquorate. An emergency meeting was convened following the Friday Business Meeting but, due to lack of time, it was decided to defer all business until the second scheduled meeting of the committee on Sunday.
The nominees for the vacant NPC are: Ben Yalow (East), Kevin Standlee (West), Tim Illingworth (Rest of World), Lynn Anderson (Central; write-in nomination made after close of Preliminary Business Meeting).
The election will be held today. Due to zone residency restrictions, we can elect at most 2 people from the Western zone, 1 person from the Central zone, 2 person from the Eastern zone, and 3 people from the Rest of the World. Write-in votes are allowed, but write-in candidates must submit their consent to election by the close of balloting. (See the head table staff for a nomination acceptance form.)
1.2. Nitpicking & Flyspecking Committee
This committee’s report was dealt with fully at the Preliminary Business Meeting.
1.2.1. Short Title: 1776 And All That
This resolution was ruled out of order.
1.2.2. Short Title: Committees
This resolution was passed without objection.
1.2.3. Short Title: Continue NP&FSC
This resolution was passed without objection. The committee will continue as previously constituted.
1.3. Worldcon Runners' Guide Editorial Committee
This report will be presented verbally today.
1.4. Hugo Eligibility Rest of the World Committee
1.4.1. Short Title: Throw a Blanket Over It
This resolution was passed without objection.
1.4.2. Short Title: We Need Another HEROW
This resolution was passed without objection. Persons interested in serving on the committee should contact the Business Meeting Chair. The make-up of the committee will be announced at the Sunday meeting.
1.4.3. Short Title: Perpetual Motions
Moved, To amend portions of Article III of the WSFS Constitution to regularize the current practice of extending an extra year of eligibility for the Hugo Award to works first published outside the USA, and to administer this change, as follows:
Delete the final sentence of section 3.2.2:
3.2.2: A work originally appearing in a language other than English shall also be eligible for the year in which it is first issued in English translation. A work, once it has appeared in English, may thus be eligible only once.
Insert the following after existing subsection 3.2.2:
3.2.x: The Business Meeting may by a 3/4 vote provide that works originally published outside the United States of America and first published in the United States of America in the current year shall also be eligible for Hugo Awards given in the following year.
3.2.y: A work shall not be eligible if in a prior year it received sufficient nominations to appear on the final Award ballot.
The debate time limit for this motion is 12 minutes.
1.5. Best Dramatic Presentation Hugo Award Study Committee
The committee proposed the following amendment:
1.5.1 The Long and Short of It
Moved, To amend portions of Article III of the WSFS Constitution to have the effect of splitting the existing Best Dramatic Presentation category into two categories, Long Form and Short Form, to regulate the administration of such categories, and for other purposes, as follows.
1. Strike out existing Section 3.3.6, "Best Dramatic Presentation."
3.3.6: Best Dramatic Presentation. Any production in any medium of dramatized science fiction, fantasy or related subjects which has been publicly presented for the first time in its present dramatic form during the previous calendar year.
2. Insert the following section after existing Section 3.3.5:
3.3.x: Best Dramatic Presentation, Long Form. Any production in any medium of dramatized science fiction, fantasy, or related subjects that has been publicly presented for the first time in its present dramatic form during the previous calendar year, with a complete running time of more than 100 minutes.
3. Insert the following section before existing Section 3.3.7
3.3.x: Best Dramatic Presentation, Short Form. Any production in any medium of dramatized science fiction, fantasy, or related subjects that has been publicly presented for the first time in its present dramatic form during the previous calendar year, with a complete running time of 100 minutes or less.
4. Insert the following section after existing Section 3.2.5:
3.2.x: The Worldcon Committee shall not consider previews, promotional trailers, commercials, public service announcements, or other extraneous material when determining the length of a work.
5. Insert the following section after existing Section 3.2.6:
3.2.x: The Worldcon Committee may relocate a dramatic presentation work into a more appropriate category if it feels that it is necessary, provided that the length of the work is within the lesser of twenty (20) minutes or twenty percent (20%) of the new category limits.
Two amendments to this motion are pending as follows:
In order to help members of the meeting decide upon the most appropriate time split to use, the Millennium Philcon’s Hugo Administration staff has made available the running times of all of the dramatic presentations that received enough nominations in 2001 to qualify for being reported as nominees under WSFS rules. These running times are listed in the attached appendix.
A debate time limit of 20 minutes has been set.
2. Worldcon Reports
Most of the required reports were presented at the Friday meeting. The following reports are still pending:
2.1 Past Worldcons and NASFiCs
2.1.7. Chicon 2000
No report received as of going to press.
2.2. Seated Worldcons
2.2.1. The Millennium Philcon (2001)
No report received as of going to press.
3. Business Passed On from Chicon 2000
The following Constitutional Amendments were approved at Chicon 2000 and are passed on to The Millennium Philcon for ratification. If ratified, they will become part of the Constitution at the conclusion of The Millennium Philcon.
Hugo Voting Clarification
Moved, to amend Section 3.10 of the WSFS Constitution as follows:
3.10.1: Final Award voting shall be by mail balloting in advance of the Worldcon, with ballots sent only to WSFS members. Only WSFS members may vote. Final Award ballots shall include name, signature, address, and membership-number spaces to be filled in by the voter.
This motion would clarify that is the intent of WSFS that balloting for the Hugo Awards is open only to members of WSFS (defined elsewhere in the Constitution as at least the Attending and Supporting members of the current Worldcon),and that balloting is to take place prior to the Worldcon.
A debate time limit of 4 minutes has been set.
NASFiC Reporting
Moved, To amend the WSFS Constitution by replacing all occurrences of "Worldcon" in Sections 2.8 and 2.9 by "Worldcon or NASFiC" or effectively similar wording, as follows:
Section 2.8: Financial Openness. Any member of WSFS shall have the right, under reasonable conditions, to examine the financial records and books of account of the current Worldcon or NASFiC Committee, all future selected Worldcon or NASFiC Committees, and the two immediately preceding Worldcon Committees and the Committees of any NASFiCs held in the previous two years.
Section 2.9: Financial Reports.
2.9.1: Each future selected Worldcon or NASFiC Committee shall submit an annual financial report, including a statement of income and expenses, to each WSFS Business Meeting after the Committee's selection.
2.9.2: Each Worldcon or NASFiC Committee shall submit a report on its cumulative surplus/loss at the next Business Meeting after its Worldcon.
2.9.3: Each Worldcon or NASFiC Committee should dispose of surplus funds remaining after accounts are settled for the current Worldcon or NASFiC for the benefit of WSFS as a whole.
2.9.4: In the event of a surplus, the Worldcon or NASFiC Committee, or any alternative organizational entity established to oversee and disburse that surplus, shall file annual financial reports regarding the disbursement of that surplus at each year's Business Meeting, until the surplus is totally expended or an amount equal to the original surplus has been disbursed.
This motion would subject all future North American Science Fiction Conventions (NASFiCs) to the same financial requirements imposed on Worldcons, including requiring them to submit annual financial reports to the WSFS Business Meeting. It would not apply to NASFiCs held prior to the ratification of the amendment, even if such conventions still have a remaining surplus.
A debate time limit of 8 minutes has been set.
4. New Business
4.1. Resolutions
4.1.1. Hugo Eligibility Extension: The Man on the Ceiling
This resolution was defeated 21-29 at the Preliminary Business Meeting.
4.2. Standing Rules Amendments
Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting. Standing rules amendments take effect at the conclusion of the 2001 Business Meeting unless given earlier effect by specific provision and a two-thirds vote. In all amendments, new text is shown in underline type and stricken text is shown in strikethru type.
No such amendments were proposed.
4.3. Constitutional Amendments
Items under this heading have not yet received first passage, and will become part of the constitution only if passed at The Millennium Philcon and ratified at ConJosé. The Preliminary Business Meeting may amend items under this heading, set debate time limits, refer them to committee, and take other action as permitted under the Standing Rules.
4.3.1. Short Title: Scoring More Points
Moved, To amend the WSFS Constitution by adding the following to Article 2:
Section 2.10: Membership Badges. Each Worldcon shall provide each attending member with a name badge containing at least the member’s name and membership number. Pre-registered members’ names shall be printed on the badge in no less than 24-point bold type.
Moved by Bruce Pelz, Mike Glyer, Kathryn Daugherty and Johnny Carruthers.
This motion was amended at the Friday meeting to strike the words "Pre-" and "bold". The motion now reads:
4.3.1. Short Title: Scoring More Points
Moved, To amend the WSFS Constitution by adding the following to Article 2:
Section 2.10: Membership Badges. Each Worldcon shall provide each attending member with a name badge containing at least the member’s name and membership number. Registered members’ names shall be printed on the badge in no less than 24-point type.
The debate time limit has been set at 12 minutes.
5. Site Selection Business
5.1. Report of the 2004 Site Selection & Presentation by Winners
This item is scheduled for the Main Business Meeting on Sunday, September 2.
5.2. Reports by seated Worldcons
This item is scheduled for the Main Business Meeting on Sunday, September 2.
5.2.1. ConJosé (2002)
5.2.2. TorCon III (2003)
5.3. Presentation by bidders for 2005
6. Adjournment
Appendix I – Running times of 2001 Hugo Nominees
The following list contains the names of the nominated works, in alphabetical order, that received enough nominations to be reported as required under the WSFS Constitution.
Runtime information in parentheses is given in minutes as aired/run in the USA. Times marked [I] were taken from www.imdb.com, while data marked [V] is taken from variety.com. Runtimes marked [A] were taken from Amazon.com since neither of the other two sites had runtimes. Otherwise, both sites agreed on runtimes.
Battlefield Earth (117)
Chicken Run (84[I]; 85[V])
Crouching Tiger, Hidden Dragon (120)
Fantasia 2000 (75)
Frank Herbert’s Dune (265[I] on video, as aired 3 episodes, 90[I] each; 360[V])
Frequency (118[I]; 117[V])
George Lucas in Love (46[A])
Gladiator (154)
Gormenghast (232[I]; 240[V])
Pitch Black (112[I]; 108[V])
Shadow of the Vampire (92[I]; 93[V])
Space Cowboys (130[I]; 129[V])
This Year's Girl/Who Are You (Buffy: The Vampire Slayer)
Titan A.E. (94[I]; 95[V])
Unbreakable (106[I], 107[V])
X-Men (104)
Saul Jaffe